Disclaimer and Privacy Policy
Last updated: September 2026
1. Company Information
This website is operated by:
ICM Work Network BV, trading under the brand name ICM
Kwadestraat 149
8800 Roeselare
Belgium
VAT: BE0801.302.647
Website: www.icmbv.com
For questions regarding this website or the processing of personal data, you can contact ICM using the contact details provided on this website.
Disclaimer
2. General Information
The information provided on this website is intended for general informational and commercial purposes.
ICM makes reasonable efforts to ensure that the information published on this website is accurate, complete and up to date. However, information concerning international contracting, administration, compliance requirements, projects and contractor availability may change over time.
ICM therefore does not guarantee that all information available on the website is complete, accurate or current at all times.
3. No Professional or Legal Advice
Information published on this website does not constitute legal, tax, accounting or other professional advice.
The application of legal, administrative and compliance requirements may depend on the circumstances of a particular contractor, company, project or country.
Specific advice should therefore be obtained where appropriate.
4. Contractor and Project Information
Information concerning contractors, expertise, availability, projects or international opportunities is provided for general information purposes and does not constitute a binding offer or guarantee of engagement.
Registration with ICM, submission of a contractor profile or communication with ICM does not automatically create a contractual relationship or guarantee the availability of a project.
Any collaboration is subject to separate agreements and applicable conditions.
5. Availability of the Website
ICM aims to keep the website available and functioning correctly. However, access may temporarily be interrupted due to maintenance, technical problems, updates or circumstances outside ICM's reasonable control.
To the extent permitted by applicable law, ICM cannot be held liable for loss or damage resulting solely from the temporary unavailability or malfunction of the website.
6. External Links
This website may contain links to third-party websites or services.
ICM does not control these external websites and is not responsible for their content, availability, security or privacy practices.
Visitors who access external websites do so subject to the terms and policies of those third parties.
7. Intellectual Property
The content of this website, including the ICM name, logo, visual identity, texts, photographs, graphics, design and other materials, is protected by applicable intellectual-property laws.
Unless otherwise stated, these materials belong to ICM Work Network BV or are used with the appropriate permission.
Content may not be copied, reproduced, modified, distributed, published or commercially exploited without prior written permission from ICM, except where permitted by law.
Privacy Policy
8. Our Commitment to Privacy
ICM respects your privacy and processes personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Belgian data-protection legislation.
This Privacy Policy explains what personal data we may collect, why we process it, how it may be used and the rights you have regarding your personal data.
The GDPR requires organisations to explain, among other things, the purposes and legal basis for processing, recipients, retention, relevant international transfers and data-subject rights.
9. Who Is Responsible for Your Data?
For personal data processed through this website, the data controller is:
ICM Work Network BV
Kwadestraat 149
8800 Roeselare
Belgium
VAT: BE0801.302.647
10. Personal Data We May Collect
Depending on how you interact with ICM, we may process information including:
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name and surname;
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company name and VAT/company information;
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address and country;
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telephone number and email address;
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professional experience and qualifications;
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contractor specialisation and skills;
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languages;
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availability;
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team size or information relating to a contractor team;
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CVs, certificates and other documents voluntarily submitted to ICM;
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information contained in messages or enquiries;
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technical website information such as IP address, browser information and cookie data where applicable.
Please do not submit information that is not relevant to your professional relationship or potential collaboration with ICM.
11. Why We Process Personal Data
ICM may process personal data for the following purposes:
Business enquiries
To respond to questions, requests and enquiries submitted through the website, email or other communication channels.
Contractor registration and management
To assess contractor profiles, qualifications, expertise, experience and availability and to manage potential and existing contractor collaborations.
Project coordination
To communicate with contractors and clients and coordinate operational and administrative aspects of contractor collaborations.
Administration and compliance
To manage documentation, contractor administration, working-hour registration and other administrative or compliance requirements where applicable.
Contractual relationships
To prepare, enter into and manage agreements with contractors, clients, suppliers and other business partners.
Legal obligations
To comply with applicable accounting, tax, regulatory, administrative and other legal obligations.
Website operation and security
To maintain, secure and improve the functionality of the ICM website.
12. Legal Basis for Processing
Depending on the circumstances, ICM processes personal data on one or more of the following legal bases:
Performance of a contract or steps prior to entering into a contract — for example, when a contractor provides information so that ICM can assess a potential collaboration.
Legal obligation — where ICM must process or retain certain information to comply with applicable law.
Legitimate interests — where processing is reasonably necessary for ICM's business operations, contractor management, communication, administration, security or the establishment and management of professional relationships, provided these interests do not override your fundamental rights and freedoms.
Consent — where your consent is required, for example for certain non-essential cookies or specific marketing activities.
The applicable legal basis depends on the purpose and circumstances of the processing.
13. Contractor Profiles
When you submit information through the Contractors section of the website, ICM may use the information to evaluate whether your professional profile corresponds with current or future contractor requirements.
Providing a profile does not guarantee a project, assignment or contractual relationship with ICM.
Contractor information may be used to contact you regarding potentially relevant projects or collaborations.
Where necessary for a specific project or potential collaboration, relevant professional information may be shared with a client or project partner. ICM will limit such information to what is reasonably necessary for that purpose.
14. Sharing Personal Data
ICM does not sell personal data.
Personal data may be shared where reasonably necessary with:
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ICM personnel and authorised representatives;
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clients and project partners where relevant to a contractor collaboration;
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professional advisers, accountants and legal advisers;
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IT, hosting, email, database and other service providers;
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public authorities or regulatory bodies where required by law.
Service providers processing personal data on behalf of ICM are expected to process such information only for the agreed purposes and subject to appropriate data-protection obligations.
15. International Transfers
Some technology or service providers used by ICM may process information outside the European Economic Area.
Where personal data is transferred outside the EEA, ICM will take appropriate measures required under applicable data-protection law, such as relying on an adequacy decision or appropriate contractual safeguards where necessary.
16. Data Retention
ICM retains personal data only for as long as reasonably necessary for the purpose for which it was collected, or for as long as required by applicable legal, contractual, accounting or regulatory obligations.
Contractor profiles may be retained for the purpose of considering future collaborations where there is a legitimate business reason to do so.
When personal data is no longer required, it will be deleted, anonymised or otherwise securely disposed of in accordance with applicable requirements.
A privacy notice should disclose either the relevant retention periods or the criteria used to determine them.
17. Your Rights
Subject to the conditions provided by applicable data-protection law, you may have the right to:
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obtain information about how your personal data is processed;
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request access to your personal data;
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request correction of inaccurate or incomplete information;
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request deletion of your personal data;
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request restriction of processing;
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object to certain processing;
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withdraw consent at any time where processing is based on consent;
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receive or transfer certain personal data where the right to data portability applies;
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object to direct marketing;
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lodge a complaint with the competent data-protection authority.
These rights are recognised under the GDPR and Belgian data-protection framework, although which rights apply can depend on the legal basis and circumstances of the processing.
Requests concerning personal data can be submitted to ICM using the contact details provided on this website.
ICM may request reasonable information to verify the identity of the person making the request.
18. Belgian Data Protection Authority
If you believe that your personal data has been processed in violation of applicable data-protection law, you have the right to lodge a complaint with the Belgian Data Protection Authority.
Belgian Data Protection Authority
You may also have the right to seek a judicial remedy.
Cookies
19. Use of Cookies
The ICM website may use cookies and similar technologies necessary for the operation, security and functionality of the website.
Where analytics, advertising or other non-essential cookies are used, ICM will obtain consent where required by applicable law.
The Belgian Data Protection Authority itself distinguishes necessary website/security processing from analytics and notes that consent is sought for non-necessary cookies in its own implementation.
20. Managing Cookies
Visitors can manage cookie preferences through the cookie settings available on the website and, where applicable, through their browser settings.
Disabling certain cookies may affect some website functionality.
Security
21. Protection of Personal Data
ICM takes reasonable technical and organisational measures designed to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.
However, no website, electronic communication or data-storage system can guarantee absolute security.
Changes to This Policy
22. Updates
ICM may update this Disclaimer and Privacy Policy when necessary to reflect changes to the website, ICM's activities, applicable legislation or the way personal data is processed.
The most recent version will be published on this website together with its latest update date.
Contact
For questions about this Disclaimer & Privacy Policy or the processing of personal data, please contact:
ICM Work Network BV
Kwadestraat 149
8800 Roeselare
Belgium
VAT: BE0801.302.647
www.icmbv.com